Onhires Case Study: Boosting Recruitment Efficiency & Workforce Productivity with Worktivity

Onhires is a recruitment and HR solutions provider running a team across both remote and in-office locations. They use Worktivity to understand how recruiter time is distributed across the stages of hiring.

The problem they started with

Recruitment work is spread thin. A recruiter moves between sourcing, screening calls, interview coordination and onboarding in the same day, often for several open roles at once. When the week ends, it is genuinely difficult to say which of those stages consumed the most time, or which open role is costing the most to fill.

That question matters commercially. If a placement takes three times the effort it was priced for, the firm usually finds out after the invoice, not before.

What they use

• Time by project and task, so hours attach to a specific role or client rather than to a general pool

• Team and workload views, to see who is carrying more than they should be

• Reports across a hybrid team, so remote and in-office recruiters appear in the same picture

What changed

The main change is not a number, it is a conversation. Workload discussions moved from impressions to a shared view that both the manager and the recruiter can open. Bottlenecks in the hiring process became visible while they were still happening, rather than in a retrospective.

The conversation shows up in the numbers too. Since adopting Worktivity, the company reports recruiters becoming 25% more productive and costs falling by 15%.

Why this pattern fits recruitment firms

Recruitment is one of the clearest cases for project-level time visibility. The work is billed or valued per placement, the effort per placement varies enormously, and most of the work happens on a computer in short fragmented blocks. Without measurement, effort per role is an estimate. With it, it is a record.

What Worktivity records

Worktivity records time, activity level, the application in the foreground and the site host, and only while a shift is running. It does not record typed text, window titles or full web addresses, and it never requests the camera or microphone. The full list is here.