What's new in Worktivity

A short one. Leave requests can now be exported, and a few rough edges are gone.

• Export leave requests. The button sits in the top bar of the leave requests screen and exports what your current filters show, not the whole table.
• Closed screens send you to the right place. If a feature is switched off, the empty state now takes you to the settings tab that controls it instead of the settings root.
• Expanding a row no longer shifts the columns. Opening a detail row used to change the column widths underneath it.

Worktivity is now available in Turkish and German alongside English — not just the screens, but the emails and the error messages too.

Your language, not your workspace's

Language is a personal setting. Two people in the same workspace can use Worktivity in two different languages, and each of them gets email in their own. Pick yours from the switcher in the top bar, or on the sign-in and sign-up screens before you even have an account.

If your browser is set to Turkish or German and you land on the English site, we ask once whether you would like to switch. Once — we remember your answer either way.

Email in the language you chose

Every message we send now follows the recipient's own language, not the sender's and not the workspace's: leave decisions, shift reminders, invitations, password resets, coach reports. If a manager works in German and their employee in Turkish, each of them reads the same notification in their own language.

Error messages too

Validation and error messages coming back from the server are translated as well, including the field-level ones under a form. Nothing falls back to English halfway through a screen.

Changing your email address is now verified

While we were in there: changing your email address now sends a code to the new address and waits for it. The address does not change until the code is entered, so a typo cannot lock you out of your own account.

You can now ask about your work in plain language — either from your own Claude or ChatGPT account, or from a chat screen inside Worktivity.

Bring your own assistant

Add Worktivity as a custom connector in Claude or ChatGPT, or create a token for Claude Code and your own scripts. Then ask: what the team did last week, which project took the most time, who is on leave, how a person's hours look this month.

You pick one of two addresses when you connect. One covers every workspace you belong to and you name the workspace in each question; the other is pinned to a single workspace and can never reach outside it. That choice is fixed for the life of the connection.

Ask AI, without leaving the app

The Ask AI screen is now a full chat rather than a single question box. It tells you before it spends a credit, and if the monthly limit is used up it says so before you type rather than after. Your own call history opens in a drawer, so you can see exactly what was asked and which tool answered.

It never sees more than you do

Every answer is cut to your own role. A manager reaches their own team, an employee only themselves. Screenshots, timelapse videos and window titles are not on the surface at all, and application usage carries the host name rather than the full address.

Owners decide, and it is off until they do

Organization settings has a new AI connections tab. An owner turns the feature on, chooses who may use it, and decides separately whether an assistant may only read or also make changes. Writing is off by default; with it on, an assistant can create and update projects, customers, tasks and task comments and approve or reject leave requests, always recorded in the person's own name. There is no delete tool. Every call is kept for 180 days.

Available on Growth and Pro and during the free trial. The setup guide and what an assistant can see go through the details.

Earlier today we shipped weekly AI summaries. This is the other half: the controls around them, and coach reports that no longer need somebody to remember to order them.

One tab for every AI switch

Organization settings has a new AI features tab, just left of API access. Summaries, coach reports, automatic app labelling and productivity suggestions each have their own switch, so turning one off does not quietly turn off the others. There is also a monthly credit limit with this month's spend written underneath it, so you are not setting a ceiling blind.

Only owners and co-owners see the tab. Turning something off takes effect the same minute: no queue to drain, no nightly job to wait for.

Coach reports on a schedule

A rule can now order coach reports for you: for the whole organization, one team or one person, weekly on a day you pick or monthly, emailed to the addresses you choose.

• Preview shows how many reports a run would open, what it would cost, your balance and where the monthly limit stands. It writes nothing.
• Run now is real: it opens the orders, deducts the credits and emails the results, so you can check a new rule end to end instead of waiting a week.
• If credits run short, nothing is ordered. Half a team's reports would be worse than none, so the run is skipped and an email tells the recipients why.

The report comes with the email

Every ready-report email now carries the full report as a PDF attachment alongside the link. It is the same document as the download button on the report screen, so a recipient without a Worktivity account can still read it.

Burnout signals follow your own calendar

Late-night and weekend work were being counted in UTC and against a fixed Monday-to-Friday week. Both now use your organization's time zone and the working days you actually set, so a team working Sunday to Thursday is no longer flagged for working the weekend, and an evening in Istanbul is no longer read as the middle of the night.

Names are masked in coach reports too

Insights summaries already replaced employee names with placeholders before sending. Coach reports now do the same. The new AI page lays out exactly which fields leave and which never do, and the help article walks through the switches.

Two changes this week: how long we keep your data, and a summary that reads your insights screens for you.

Activity data is kept for 12 months on every paid plan

Retention used to be one number covering everything, and it was shorter on the smaller plans. It is now split in two, and the part that matters for timesheets and payroll is the same everywhere: activity data, timesheets and payroll records are kept for 12 months on Starter, Growth and Pro alike.

Screenshots and timelapse videos are heavier, so they keep their own window: 2 months on Starter, 4 on Growth, 6 on Pro. Free trials keep everything for 1 month.

If you need to look further back

Two optional add-ons extend either window without changing plans. You will find them under Account, on the Manage subscription screen.

• Extended data retention, $1.99 per user per month: keeps activity data, timesheets and payroll records for 6 years instead of 12 months
• Extended screenshot retention, $2.99 per user per month: keeps screenshots and timelapse videos for 12 months on any plan

Add-ons are billed with your subscription, on the same card and the same date, and annual billing gives you two months free just like the plans do. You can cancel at any time, and the longer window stays in force for two more months before anything is removed, so cancelling by accident does not cost you your history.

An AI summary of last week, on five screens

Work times, Productivity, Task insights, App summary and Advanced insights now open with a short written summary of last week. It is written to point at what changed rather than repeat the totals already on the screen: which way the numbers moved against the week before, and what stood out.

• The weekly summary is free and available on every plan
• It is written once per week and shared, so everyone in your organization reads the same text
• If there is not enough data for the week, the strip says so and nothing is generated
• Pick your own date range or filter and you can ask for a summary of exactly that view; those cost 1 credit and are kept, so opening the same view again is free

Employee names are replaced before anything leaves Worktivity: the summary is written from figures, not from a list of who did what. For a deeper reading of the same period, the strip links to Productivity Coach.

Worktivity Desktop for Windows is now on the Microsoft Store. In our August release note we said a native Windows app was close behind the downloaded agent. It is here. This is a new application, written from the ground up for Windows rather than wrapped from a web app, and it installs and updates through the Store.

Get Worktivity Desktop from the Microsoft Store

What you get

• Clock in and out, take breaks, and see today against your daily target
• Your whole day in one strip: work, idle and breaks, with the apps you actually used
• Book time on a task while you work on it, with status, priority, due date, assignees, comments and attachments
• Work notes keep you counted as working when you are away from the keyboard
• Losing your connection does not stop tracking. Records wait on your PC and upload by themselves once you are back online
• Clock in and out from the system tray without opening the window
• English, Turkish and German, with light and dark themes

Nothing starts before you have seen the list

The first run tells you what your organization collects before any permission dialog appears, and nothing is recorded until you accept it. Window titles are never collected, and web addresses never go beyond the domain. Activity level means how many seconds of each minute had keyboard or mouse input; it does not record what you type.

Which one should I install?

• On Windows, install the Store app. Updates arrive on their own, with no installer to run
• The agent on our download page stays available for machines that cannot use the Store
• IT teams can still deploy the MSI package with GPO or Intune

You need a Worktivity account that belongs to an organization to use the app.

Worktivity Time Tracker is now on the Chrome Web Store. You can start and end a shift, take a break, pick a task and write a work note without installing anything on your computer.

The extension is deliberately narrow. It takes no screenshots, records neither the sites you visit nor the applications you use, and measures no idle time. The application name sent to the server is a constant: "Chrome Extension".

One limit is worth knowing: the extension only works while Chrome is open. If you need tracking that continues when the browser is closed, the desktop app is the right choice.

Add it from the Chrome Web Store, or read what it does.

Leave in Worktivity now has a year. Until now an entitlement you granted simply sat there until somebody used it or you deleted it. It belongs to a leave year now, renews when that year turns, and whatever is left of it moves into the next one on its own. Leave management also drops the Beta label with this release.

Choose how the year starts

In Workspace settings, Tracking, under the leave switch, Leave year is either Calendar year or Hire anniversary. Calendar year renews everybody on 1 January. Hire anniversary renews each person on the day they were hired, using the new Hire date field on the Employees screen.

Hire dates stay optional. Anyone without one renews on 1 January, so switching to anniversaries never locks somebody out while you fill the dates in.

Unused days carry over by themselves

Three settings sit under the same switch, and their defaults keep today's behaviour exactly as it is.

• Carry unused days over is on. Turn it off and a leave year simply ends.
• Carry-over cap (days) limits how much moves, per person and per leave type. 0 means no cap.
• Carried days expire after (months) counts from the start of the new year. 0 means they never expire.

The move happens overnight rather than on the stroke of midnight, and it appears on Leave rights as a row tagged Carried over. When carried days expire, a row tagged Expired with a negative number of days explains the drop, instead of a balance quietly falling. Worktivity writes both rows, so they cannot be edited or deleted by hand.

Leave insights: the whole year on one screen

A new screen under Insights, for owners, co-owners and managers. A manager sees their own team, here as everywhere else.

• Five totals for the selected leave year: Granted, Used, Scheduled, Pending and Remaining.
• Calendar shows a month at a time with names on the days they are away, coloured by leave type, approved leave solid and pending requests dashed.
• By employee gives one row per person, and opens up into the same figures per leave type.
• Requests lists every request touching the year, with who decided it and the note.

Export as xlsx writes it to three sheets: Summary, By employee and Requests. Exporting is part of the paid plans.

Who is off this week

Overview now opens with an Upcoming leaves card covering the next two weeks: how many people are off today, then day by day who is away. Select a name to open that person's profile, where the leave they have booked inside the range you are looking at is now listed too.

Leave reaches the rest of the app

A day somebody was signed off is marked On leave in Timesheet. The badge hides nothing: if the agent was running that day, the tracked time is real and stays where it is. The payroll calculator is deliberately untouched for the same reason. It pays for what was tracked, and being on leave does not change what was tracked.

A decision is final now

An approved or rejected request can no longer be deleted, so leave that was agreed cannot quietly vanish from the record. A request still waiting for a decision can be deleted by an owner, and the person who asked for it is emailed when that happens. To give days back after an approval, grant a new leave right and write the reason in the note.

Worktivity for Linux

The Linux agent is out, and it is a real package rather than a tarball: a .deb for Debian and Ubuntu, an .rpm for Fedora and RHEL, on both Intel and ARM machines. It carries its own runtime, so there is nothing to install first.

• Install it with your package manager and it registers the update source at the same time. Later versions arrive with the machine's own apt upgrade or dnf upgrade, and nobody downloads anything again.
• On a GNOME Wayland session the package brings the Worktivity Shell extension with it. The agent switches it on only after tracking is accepted, and that is what records which application is in front.
• Losing the network does not stop tracking. Records wait on the computer and upload by themselves once the connection is back.
• On openSUSE the package installs, but the update source is not picked up: updates there have to be done by hand.

Both agents also report their version to the server now, so the Employees screen shows what people are actually running instead of what they installed once.

Fixes

• The balance in the leave request form no longer stays stale after an entitlement is granted. It used to need a page refresh.
• Leave spans are worked out on the server, so the return date is the same everywhere. Organizations with an unusual working week were getting the wrong day.
• An xlsx export no longer fails when a request belongs to somebody who has since been removed from the organization.
• Opening a leave screen from a bookmark while the module is off now says so, instead of loading the data anyway.
• Timesheet no longer returns an error when a request arrives without a date filter.
• Turning off screen capture or timelapse videos now removes those screens from the sidebar as well.

There is a life buoy icon in the top bar now. It opens a panel over whatever screen you are on, so you do not lose your place while you look something up.

Search the help center from where you are

Type what you are trying to do, in your own words. The search looks at meaning rather than exact words, so “how often are screenshots taken” finds the article that calls it capture frequency. Articles open on our site in a new tab and the panel stays where it was.

When the article does not answer it, open a request

The second tab is your support requests. Writing one takes a subject, a category and the question itself. Your plan, app version, browser and operating system are attached automatically, so you do not have to dig them out.

You can attach a file up to 10 MB: an image, a PDF, plain text or a log file. A screenshot usually saves a round of questions. Attachments are stored privately, and the link that opens one expires after fifteen minutes.

Replies land in the same thread and in your inbox. Writing back on a closed request reopens it, so closing is a pause and not a door. A request that has been waiting on you for seven days closes on its own, and the same rule applies: one message brings it back.

At the bottom of the reply email there are five stars. Tapping one closes the request and leaves us the rating, with no sign-in. That link works for thirty days. If you give one star we ask what went wrong, because a complaint that does not say what to fix gives us nothing to fix.

A place to ask for features

The third tab is a public pool. You can send an idea, up to ten a day, and see what other people have asked for.

Ideas do not appear in the pool the moment you send them. We read each one and write the version that gets published, because the original often carries a company name, a customer name or an internal detail. Your name is never shown in the pool. Neither is the organization you belong to. What everyone sees is the idea and the number of votes.

You can vote on anyone’s idea except your own. Each row carries one number, the net vote; we do not display how many people voted against something.

Your own requests stay in a separate view with the text you actually wrote, so you can tell what happened to each one. If we decide not to build something, the reason is written there.

Notification emails have been rewritten

Every email Worktivity sends has been rewritten, and this is less cosmetic than it sounds.

A manual time entry waiting for your approval used to say only that someone had added one. It now tells you who, which day, how long and the reason they typed, in your organization’s time zone. That is what the approval decision rests on, and none of it was in the email before.

When an entry or a leave request is not approved, the reason is in the email. It was stored all along; it just never made it out.

Worktivity now has a help center. Fifty-six articles, in English, Turkish and German. Each one was written in front of the screen it describes, so the steps match what you actually see.

Ask it the way you would ask a colleague

You should not have to guess which word we picked. Type "my hours are missing" and you will land on the article about manual time entries, even though neither of those words appears in its title. The search reads what you meant, not just what you typed.

You will know in one line whether it is the right page

Most articles open with a single sentence saying what they cover. If it is not what you were after, you have lost a second rather than a scroll.

Eight places to look

Getting started, time tracking, tasks and projects, reports and insights, desktop apps, organization settings, billing and subscription, and privacy and employee rights.

The privacy section is the one we would point an employee to first. It says plainly what Worktivity records during a shift, and it names the things that are never read at all: what you type, what you write in messages, the contents of your files, your camera, your microphone, your location.

Where did the last hour go?

The card on your dashboard used to answer that with a list of applications. Useful, but it told you what the hour was spent in, not what it was spent on. It now breaks the same hour down by project and by task as well, so "three hours in the browser" becomes "three hours on the Acme redesign".

And what people said they were doing

The labels your team picks in the desktop app now have a card of their own. It is the one number on the dashboard that comes from the person rather than the machine, which makes it worth reading next to the rest.

One fix worth mentioning

The activity percentage under a screenshot was reading low, because the value was being divided by sixty twice over. If a screenshot ever looked quieter than the day felt, that is why. It now matches the activity level in your reports.

The second of the two desktop agents is here. Our last release note said the Mac agent was first and Windows would follow. Worktivity 2.5, the agent you install from our site, has been rebuilt from the ground up and is on the download page. Windows users move to it today, and Macs that cannot run the App Store version can update to it as well.

Four tabs in a small window

The interface was redrawn: Track, Today, Queue and Settings, a guided first setup, and dark mode across the whole app. The window is deliberately small and stays out of the way, and the counter keeps running in the main process, so it does not drift when the window is closed or the computer sleeps.

Track

• Clock in and out, start and end breaks, and see the time worked today against your daily target
• Work notes: short labels your organization defines, such as “Call” or “Customer visit”, for the times you are away from the keyboard but still working. While one is selected you always count as working and idle time is not detected
• If your organization uses project management, your tasks are listed here. Create a task, edit its title, project, status, priority, due date and assignees, write comments, attach files, and book time on a task while you work on it
• The organization you are working for is shown next to the timer, so people who belong to more than one always know which one is running

Today

A strip that fills in minute by minute, and under it the day in five lines: working time, idle, breaks, total tracked and your productivity score. The timer on Track counts every minute the shift is open, so these lines say what those minutes were actually spent on. The figures come from the same place as My Activities in the web app, so the two never disagree. Below that, the apps you used most today. Full reports, history and team views stay in the web app.

Queue

Losing your connection does not stop tracking. Records stay on your computer and upload by themselves once you are back online. This tab shows what is still waiting, the size of each record, when the last upload succeeded, and lets you retry by hand. Screenshot contents are deliberately not shown here, because the window sits on your desktop where other people can see it.

Settings, in three languages

Your profile and role, switching between organizations if you belong to more than one, theme (system, light or dark), interface language in English, Turkish or German, and whether Worktivity starts with the computer. On macOS the permissions the system requires are listed with their live status and a direct way to the right settings pane.

Before tracking starts

The first run walks through three steps, and the first one asks for nothing: it says what the agent records before any permission dialog appears. Activity level means how many seconds of each minute had keyboard or mouse input; it does not record what you type. On macOS the setup shows which permission is still missing and why the button is waiting, and it picks up where it left off after the restart macOS requires.

Fixes

• Signing out now clocks you out first, so a shift can no longer be left open on a machine you have signed out of
• When the connection came back, the “no connection” message used to stay on screen. It now clears by itself and the screen reloads
• Today reloads when you open it, instead of showing what it had when you last looked
• In dark mode the items inside the language and theme dropdowns were unreadable
• The terms and privacy policy links on the sign-up screen pointed at pages that no longer exist
• The version you are running reaches the server again, so administrators can see it on the Employees screen
• While an update was downloading the percentage could jump backwards; a second download could be started by clicking Install again

Please note

• On Windows this is the build to install today. A native Windows app you can install from the Microsoft Store is close behind; when it arrives, this one stays available as a direct download for machines that cannot use the Store
• On macOS the App Store app is still the primary choice. This build is for Macs that cannot run it, and it is the one to update to if you are on the older downloaded agent
• Updates are delivered from inside the app: a banner appears on Track when a new version is out, and nothing downloads until you ask for it
• IT teams can deploy the MSI package with GPO or Intune; it is on the download page next to the installer

Worktivity now sends browser notifications, and you can install the web app on your computer. This release also brings a set of changes to the screens you look at most.

Browser notifications

You no longer need to keep the tab open to find out what happened. Once you allow notifications, Worktivity can reach you on your desktop for the things that need an answer:

• A task is assigned to you, or a task is deleted
• Someone creates a leave request, and when your own request is approved or rejected
• Someone creates a time entry, and when your own entry is approved or rejected

We ask for permission inside the app, not on the login screen, and only once. Each notification type has its own switch under Account settings, separate from email, so you can keep the email and turn off the notification or the other way round.

Install it like an app

• Worktivity can be installed on your desktop or home screen and opens in its own window, without browser tabs and address bar
• When a new version ships, a thin strip appears under the top bar. Nothing reloads behind your back: the update is applied when you say so

Pick your accent colour

The theme switch in the top bar now also carries the accent colour. Nine colours, the familiar purple among them, and the choice is remembered on your device. Status colours stay as they are, so green still means working and amber still means idle.

Overview reads better

• "Recently used apps" became Apps in the last hour: a chart of working minutes in five minute slices. The previous card said "recent" but its window quietly changed with the size of your organization
• Clock-in / clock-out now shows status, worked time and clock times side by side, with people who are still tracking at the top
• The category charts and the list next to them are cut at the same point. The tail sits on one row and opens when you ask for it

One place for your workspace

The workspace switcher moved to the top of the menu, and everything about the workspace now sits under it: add employee, employees, workspace settings, subscription and the desktop agent download. The sidebar no longer repeats what the switcher and your account menu already offer.

The first of the two desktop agents is here. In our last release note we said the Windows and macOS agents were next. Worktivity 3.0.0 for Mac has been rebuilt from the ground up and is available now on the Mac App Store.

It lives in the menu bar

A live counter next to the icon shows the time worked today. You can clock in, clock out, take a break and resume work straight from the panel, without opening the window. The interface itself was redrawn: a floating tab bar, a calmer Today view, and dark mode across the whole app.

Track

• Clock in and out, start and end breaks, and see the time worked today against your daily target
• If your organization turns on automatic clock in, the app starts the shift for you and says so on screen
• Work notes: short labels your organization defines, such as "Call" or "Customer visit", for the times you are away from the keyboard but still working. While one is selected you always count as working and idle time is not detected
• If your organization uses project management, your tasks are listed here. Create a task, edit its title, project, status, priority, due date and assignees, write comments, attach files up to 5 MB, and book time on a task while you work on it

Today

One timeline for the day, from your first record to your last, colored by work, idle, break and the gaps in between. Under it: total work, how many breaks you took and how long they lasted, your longest uninterrupted stretch of focus, and the apps you used most today with the time spent in each. Full reports, history and team views stay in the web app.

Queue

Losing your connection does not stop tracking. Records stay on the Mac and upload by themselves once you are back online. This tab shows what is still waiting: the time, the app, the size of each record and whether a screenshot is attached. Screenshot contents are deliberately not shown here, because the window sits on your desktop where other people can see it.

Settings, in three languages

Your profile and role, switching between organizations if you belong to more than one, theme (system, light or dark), and interface language in English, Turkish or German. The permissions macOS requires are listed with their live status, and the app walks you through granting them on first launch.

Before tracking starts

The first time you clock in, the app lists what your organization will collect and waits for you to accept it. Activity level means how many seconds of each minute had keyboard or mouse input; it does not record what you type. Screenshots are never taken while you are on a break. Nothing is collected before you accept.

Fixes

• Break reminders now actually appear. The app used to bounce in the Dock without showing anything when the main window was closed or hidden. You can now answer from the window or the menu bar
• The offline queue no longer discards entries when the server is temporarily unavailable, so time recorded during maintenance is preserved
• The Today timeline no longer swaps the idle and break colors
• The tasks and work notes sections stay visible with guidance when they are empty or turned off, instead of disappearing

Please note

• This version requires macOS 14 or later. On macOS 12 and 13 the previous agent is still available from the download page
• Break reminders: if you choose "Don't remind me", you will be asked again after 15 minutes instead of being silenced for the rest of the session
• Updates are delivered through the Mac App Store

Coming next: Windows

The same renewal is underway for the Windows agent. Your current Windows agent keeps working, so there is nothing you need to do today. We will announce the new one here as soon as it is ready.

The second piece of the refresh is live: the web app has been rewritten. In our last release note we said the web app was next. The whole application has been rebuilt from scratch, interface and underlying technology alike.

An interface designed from scratch

• Every screen was redrawn in a new design language: a calmer layout, more readable tables and charts
• Navigation is simpler, so the screens you use most take fewer clicks to reach
• Light and dark themes across the entire app
• Available in English, Turkish and German
• A responsive layout that works properly on phones and tablets too
• Built on a modern stack, so screens open noticeably faster

Screens that were renewed

Dashboard and team view, timesheet and time tracking, screenshots and Timelapse videos, project and task management, Insights reports, cost management, leave management, employee and organization settings. In short, all of it.

Your data stays exactly where it is

• Same address, same account, same password. Nothing to migrate, nothing to set up again
• All of your history is in place and your reports run on the same data
• If you have opened the app before, your browser may still hold the old version in its cache; a single page refresh is enough

Coming next: the desktop agents

The same renewal is underway for the Windows and macOS agents. We are working on a new interface that shares the web app's design language, along with a more reliable tracking foundation.

Until then your current desktop agent keeps working, so there is nothing you need to do today. We will announce them here as soon as they are ready.

We have started a ground-up renewal of Worktivity's system architecture. It is the largest piece of work we have taken on so far and it touches every part of the product: the website, the web app and the desktop agents.

Live today: the new website

• Rebuilt from scratch on a modern stack, so pages load faster and stay readable on every screen size
• Available in English, Turkish and German
• Light and dark themes across the whole site
• A live demo you can open without creating an account

Coming next: the web app

The web app is being rewritten on the same foundation and is close to release. Expect a faster interface and clearer screens, with the data you already have exactly where it is. Nothing to migrate, nothing to set up again.

Right after: the desktop agents

Once the web app is out, updates for the Windows and macOS agents follow quickly. Your current agent keeps working in the meantime, so there is nothing you need to do today.

We will post each step here as it goes live.

We're excited to introduce Productivity Coach, an AI-powered analytics feature that provides insights into employee productivity, wellness and work patterns.

Comprehensive analysis reports

• Wellness & burnout analysis: monitor burnout risk scores, average working hours, break patterns, late-night work sessions and weekend work days.
• Productivity insights: track productive applications and websites, identify peak productivity hours, analyze productivity trends and discover unproductive patterns.
• Work pattern analysis: analyze clock-in/out consistency and daily work patterns, detect anomalies and identify the most frequent work days.
• AI-powered recommendations: receive personalized action plans, improvement suggestions and strategic insights generated by AI.

Flexible report types

• All analysis: the complete report with every insight (0.75 credits/day)
• Wellness & burnout: focuses on employee wellness metrics (0.3 credits/day)
• Productivity: analyzes productivity patterns and trends (0.3 credits/day)
• Work pattern: examines work habits and consistency (0.3 credits/day)

Credit-based system

• Purchase AI credits as add-ons through flexible credit packages
• View credit usage history with detailed transaction logs
• Automatic credit allocation on successful purchases
• Credit refunds for pending or processing reports when they are deleted

Professional reporting

• Corporate-style report design with a fixed PDF width
• Export reports as PDF with optimized formatting
• Email notifications when a report is ready
• Report history with status tracking: Pending, Processing, Ready, Failed

Advanced features

• Date range selection, 7 to 30 days
• Bulk report generation for multiple employees, teams or the entire organization
• Daily work patterns matching timesheet data accuracy
• Anomaly detection for unusual work patterns
• Top productive applications and websites analysis
• Activity level tracking and consistency scoring

Access & availability

• Access level: available exclusively for Owner and Co-owner roles.
• Credits: purchased as add-ons through the subscription management page.
• Plans: available on every subscription plan.

How it works

1. Go to Insights → Productivity Coach (Owner or Co-owner access required).
2. Click Create Productivity Coach Report.
3. Select the employees, the report type and the date range.
4. Review the estimated credit cost and confirm.
5. Purchase credits if you need them.
6. Reports are processed in the background and appear when they are ready.
7. Open the detailed report with its AI recommendations and export it as PDF.

Note: this feature is in beta. We're continuously improving the AI analysis and adding new insights based on your feedback.

We're excited to introduce Advanced Insights, available as a beta feature for Pro plan users, along with major reporting enhancements and the launch of our native macOS app on the App Store.

Advanced Insights New

Beta, Pro plan. Advanced Insights brings new reporting capabilities that help you understand productivity patterns across your teams and individuals.

1. Productivity trends

Analyze how your team spends time across Productive, Neutral and Unproductive applications over a selected date range.

• View data in daily, weekly or monthly periods
• Compare current performance with previous periods to spot trends
• Switch between team-level and individual-level insights
• Track long-term productivity changes with clear visualizations

This report tells you whether productivity is improving, declining or staying consistent over time.

2. Comparison

Compare two custom date ranges side by side to evaluate performance changes. Key metrics include:

• Changes in Productive, Neutral and Unproductive time ratios
• Working Time comparison
• Average Activity Level comparison

Additional capabilities:

• Compare individual users or entire teams
• Benchmark teams against each other using the same metrics
• Focus on a specific date range for deeper analysis

Useful for measuring the impact of process changes, workload shifts or policy updates.

3. Activity heatmap

Understand when your team works most effectively.

• View activity as an hourly or daily heatmap
• Identify peak focus hours and low-activity periods
• Plan tasks by aligning priorities with high-focus times

This report helps you forecast focus windows and schedule critical work during the most productive hours or days.

App Summary enhancements Improvement

Based on your feedback, we've improved App Summary reports:

• Idle Time is now shown alongside Working Time
• Idle data is available on App Summary screens and in Excel export reports

This gives a more complete and transparent view of application usage.

Worktivity Desktop for macOS New

The native macOS version of the Worktivity desktop app is now on the Apple App Store, built specifically for macOS devices.

• A fully native macOS experience
• Advanced insights similar to the My Activities view in the web panel:
  • Activity Bar
  • Calculated Time
  • Calculated Productivity
• Create and manage tasks directly from the desktop app

It's been a while since our last changelog, but we've been hard at work behind the scenes. Today we're sharing a series of updates that improve performance, expand integrations and unlock long-awaited features.

API access New

Pro plan.

• The long-awaited API is now live. Pro plan users can access Worktivity's API to build custom integrations and workflows.
  • Explore the documentation on the developer page.
  • Try it out in Swagger.
• Getting your API key: go to Organization → Settings → API Access.

Zapier integration New

• Worktivity joins the Zapier ecosystem. You can connect Worktivity with over 7,000 apps through Zapier and automate your workflows.
  • See the integration details.
  • Browse the available triggers and actions on Zapier.
• Need a custom trigger or action? Let us know at support@useworktivity.com.

Infrastructure & performance Improvement

• File storage system overhauled. We migrated to a new file storage architecture for better reliability and scalability.
• CDN for media delivery. Screenshots and timelapse videos are now delivered faster through integrated CDN services.

Product guide enhancements Improvement

We've improved the clarity and structure of our product guides so you get more out of Worktivity. See the updated guides.

Trial period extended Improvement

New users now get a 14-day free trial, up from 7 days, to explore everything Worktivity can do.

Tracking condition customization New

Worktivity used to track both app names and visited websites by default. Now you can choose:

• Track only app names, only websites, or keep both
• Configure it under Organization → Settings → Track Settings

What's next?

We're committed to continuous improvement and will share changelogs more regularly from now on. Stay tuned for upcoming features, performance upgrades and deeper integrations. Thank you for being part of the Worktivity journey.

We are continuously working to make Worktivity better every day, and we'd like to share the latest updates and improvements with you.

New website New

The Worktivity development team has finally shipped the new useworktivity.com, because we couldn't withstand the pressure from the Marketing team any longer. :)

The design, content and language of the new site have been completely refreshed to give you and our future customers a clearer picture of what Worktivity does.

Desktop version 2.1.7 New

URL tracking is much more stable with this release. We improved URL tracking on Windows for Chrome, Edge, Firefox and Opera, and added URL tracking support for the Vivaldi browser on Windows devices.

The release also brings minor interface enhancements and redirects to the web application for creating and editing tasks.

If your desktop agent does not update to 2.1.7 automatically, you can get the latest version from the download page.

On Break reminder Improvement

When the desktop application is in On Break mode, you'll get a prompt every 5 minutes whenever computer usage was measured within the last minute. It asks “Are you working?” and reminds you to resume work.

Important: your computer activity in On Break mode is not stored in the cloud and cannot be viewed by anyone else.

Task tracking New Improvement

While our focus stays on productivity management, task tracking is part of productivity, so this release brings significant improvements to that area.

• Task changelog: see who changed what on each task.
• Comments: leave comments on a task and mention people directly from the task view. Everyone you mention gets an email notification about your comment.
• Blocked employees have been removed from the assignee list.

We are continuously working to make Worktivity better every day, and we'd like to share the latest updates and improvements with you.

Risk user settings New

You can now build reports around your own conditions. For example, you can create a report for employees who took more than 5 breaks in the last 3 days, and follow it on the Overview screen.

To try it, sign in with an account that has Owner or Co-owner permissions and open Risk user settings under Organization settings.

Activity level New

Calculated minute by minute from keyboard and mouse usage, activity level lets you measure productivity more precisely.

A minute counts as active when there is keyboard or mouse movement in any of the second-level intervals within the preceding 60 seconds.

Worktivity does not store which key was pressed or where the mouse was clicked.

• Requires Worktivity desktop agent v2.0.5 or newer.

Display count Improvement

Captured screenshots now show how many monitors are connected to the employee's computer. The capture itself is still taken from the actively used window only.

• Requires Worktivity desktop agent v2.0.5 or newer.

Task tracking Improvement

Fields recently added to the web application, such as task details, are now available in the desktop agent as well.

• Requires Worktivity desktop agent v2.0.5 or newer.

We are continuously working to make Worktivity better every day, and we'd like to share the latest updates and improvements with you.

Task Insights New

With both the Project Management and Cost Management modules active, you can analyze task costs on a single screen. Click any task in this task-based report to see the time and cost each employee spent on it. Task Insights requires Owner, Co-owner or Manager permissions and is reached from the Insights section in the left menu.

Excel reports Improvement

The Excel reports you get from the system now come with automatic filtering and style improvements, so they are quicker to work with.

App Summary Improvement

We reordered the list of used applications so the most-used one sits at the top. At a glance you can see which software your company spends the most time on, and its share of the total.

Timesheet Improvement

In the day-by-day view that opens when you click an employee on the Timesheet screen, the most recent date is now on the right. Clicking one of those days opens the employee's profile with that day already filtered.

Task management Improvement

To make task statuses more useful, we added On hold, Postponed, Under review and In progress. Tasks also gained a detail section and a deadline field.

Manual time entries Improvement

Manual time entries can now be linked to a project and a task, so time you log later lands on the right task. The Reason field also gained shortcuts for quick entry.

Track settings Improvement

The screen received design improvements, and additional modules are now grouped under an “Additional features” heading at the bottom.

We are continuously working to make Worktivity better every day, and we'd like to share the latest updates and improvements with you.

Leave management (beta) New

You can now define your employees' leave entitlements in the system, which lets employees create their leave requests here too.

That means leave requests for your whole organization are managed online. Weekends and other non-working days are not deducted from entitlements, based on the working days set in your organization settings. This one is new, so please share your feedback and ideas with us.

Custom app & website rules New

You can now set the Working or On Break status automatically, based on the software being used.

Your feedback made us aware that employees drop into an Idle state during long meetings when there is no keyboard and mouse activity. With this feature you can name the applications and websites that should be categorized automatically as Working or On Break. To try it, open Track settings under Organization settings.

Employee code New

You can now give employees an Employee code, available in the employee creation dialog. It makes it possible to tell apart employees with the same name in larger teams, or to match records with an external user system. Once a code is entered, it appears automatically when you hover over that employee's name.

To use it, go to the Employees page and add a new employee or update an existing one.

Permissions Improvement

The new permission restrictions let you design a more flexible permission system:

• Disable Manual Time Entry for your employees. When it is off, only Owner and Co-owner accounts can use it.
• Approve manual time entries automatically, so entries made by your employees don't wait for review. (Not recommended for freelance or project-based workers.)
• Restrict Project Management actions such as creating, editing and deleting tasks, so that only Owner or Co-owner accounts can perform them.

We're starting a public changelog so you're always up to date with the updates, improvements and fixes we make in Worktivity.

Even though we work on Worktivity all the time, it can sometimes look like not much is happening. This changelog exists to fix that very important part of the communication between you and us.

You'll get an update whenever we change something in the product, and everything we've changed stays available on this page.