What does Worktivity collect, and what does it not?

This page is the whole list. If something is not named here, the desktop app does not send it, and in most cases the server has nowhere to put it.

Only while your shift is running

Nothing is recorded until you start your shift, and recording stops the moment you end it. There is no collection outside your own working time.

What one minute contains

While the shift runs, the app sends one small record per minute:

• Status: working, on a break, or idle.
• Activity level: how many of those sixty seconds had keyboard or mouse input. It is a count of seconds, never the keys themselves.
• The application in the foreground, by name, together with its icon.
• The site host, if that application is a browser. Only the host, for example github.com.
• How many displays are connected.
• A screenshot, if your organization has that feature on and you are not on a break.
• The work note, project and task you selected yourself, if you selected any.

What is never collected

• The text you type. Activity level counts seconds that had input. What you wrote is not read, and the record has no field for it.
• Window titles. The document name, the message subject and the browser tab title stay on your computer.
• The full web address. Only the host is sent. The path, the search terms and everything after the question mark are dropped before the record is built, and a record that still carries a path is rejected.
• Clipboard contents, files, your camera and your microphone. None of them are read at any point.
• Any device the app is not installed on. Your phone and your personal computer are not part of this.

Window titles are not collected on any platform. This is not a switch an administrator can turn on: the field does not exist in the data the app sends.

What your organization can narrow further

Administrators can reduce what is collected. They cannot extend it beyond the list above.

• Applications only: the site host is dropped.
• Websites only: the application name and icon are dropped.
• Neither: only time and activity level remain.
• Screenshots off: no image is captured, so none can be looked at later.

Your organization may also switch on background mode, which hides the app window after you start your shift. It changes what you see on your own screen, not what is collected: the list above is exactly the same.

Where it goes and who can see it

Records go to your organization's Worktivity workspace. Your administrators and the managers of the teams you belong to can open them. Screenshots are stored privately and are only opened through links that expire.

Whether you can look at your own screenshots is a setting your organization controls. Can I see and delete my own screenshots? explains what changes when it is on. For the legal side, read the privacy policy.