Timesheet calculator
A whole pay period, counted the way payroll counts it.
This is a two-week timesheet, not a single week. Enter the clock-in, the clock-out and the break for each of the 14 days, and you get a subtotal per week plus a total for the period. Overtime is split in two because there are two rules: hours past the daily limit count as daily overtime, and what is left counts toward the weekly limit. No hour is counted twice, and nothing leaves your browser.
Runs in your browser · No sign-up · Data stays on your device
Your pay period
Nothing is sent anywhere. The calculation runs in your browser and the entries stay on this device.
The pay period
Two weeks, 14 days. Leave a day blank if nobody worked it.
Week 1
Week 2
Overtime and pay
Use the thresholds your contract or your state actually applies.
Pay period totals
Updates as you type.
- 0:00
- Period total
- 0 days entered
- 0.00
- Decimal hours
- What payroll asks for
- 0:00
- Regular
- 0:00
- Daily overtime
- 0:00
- Weekly overtime
- 0:00
- Overtime total
How it works
Fourteen days in, one period total out.
Fill in the two weeks
Each day takes a clock-in, a clock-out and the break in minutes. Days nobody worked stay blank.
Set the overtime rules
The defaults are 8 hours a day and 40 hours a week. Change either number, or switch a rule off if it does not apply where you work.
Read the week subtotals
Each week shows its own total, its regular hours and its overtime. Overtime is a weekly question even when the pay period runs two weeks.
Take the period total
The bottom panel gives hours and minutes, decimal hours for payroll, and the split between regular and overtime for the whole period.
Why a separate calculator
A pay period is not two identical weeks stacked on top of each other.
Daily and weekly overtime are two rules
Federal rules in the United States pay overtime after 40 hours in a week. Several states, California among them, also pay it after 8 hours in a day. A calculator that knows only one threshold gets the other one wrong.
No hour is counted twice
An hour that already counts as daily overtime does not enter the weekly total again. That double count is a common error on hand-kept timesheets, and it inflates the pay figure.
The weeks stay separate
Overtime is worked out one week at a time, then added. Summing all 14 days first and halving the result hides a week where somebody worked 48 hours.
Overnight shifts do not turn negative
A shift from 22:00 to 06:00 is eight hours. If the clock-out is earlier than the clock-in, the calculator treats the shift as ending the next day.
Frequently asked questions
How do I calculate hours on a time card?
Take each day on its own: clock-out minus clock-in, then subtract the unpaid break. Add the days into a weekly figure, apply the overtime rule to that week, then add the weeks into the period. This calculator runs those four steps for 14 days at once.
What is the difference between daily and weekly overtime?
Daily overtime comes from a long day, usually anything past 8 hours. Weekly overtime comes from a long week, usually anything past 40 hours. In the United States the weekly rule is federal and the daily rule comes from state law, so check the rule where you work before you rely on a figure.
How many hours are in a biweekly pay period?
A full-time biweekly period is 80 hours: two weeks of 40. A year holds 26 of these periods, which is why biweekly and semi-monthly payroll never line up exactly.
How do I convert minutes to decimal hours?
Divide the minutes by 60. 7 hours 45 minutes is 7.75. Payroll systems ask for the decimal figure, so it is shown next to hours and minutes.
Does it handle shifts that cross midnight?
Yes. If the clock-out is earlier than the clock-in, the shift is treated as ending the next day and 24 hours are added. A 22:00 to 06:00 shift comes out as eight hours.
Is my timesheet data stored anywhere?
No. The calculation runs in your browser, and the entries stay in that browser's local storage on your own device. Nothing is sent to a server.
Other free tools
Three more tools that pair well with this one.
Work Days Calculator
Count the work days in any year, or between two dates. Weekends come off, and so do the holidays you enter.
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Work out overtime pay from your hours, your hourly rate and the multiplier your contract uses.
Try it nowSalary to Hourly Calculator
Convert an annual salary to an hourly rate, or an hourly rate to a salary. Your hours, your working days, your weeks off.
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Timesheets that fill themselves in
Worktivity records start, end and break while people work, then closes each pay period into a timesheet a manager can review and approve. The calculator above is that same job, done once, by hand.
No credit card required