PTO accrual calculator
What you have earned so far, and what is left.
Enter the date you started, how many days off you get in a year and how many you have already taken. The calculator adds up the days accrued to date, subtracts the ones you used and projects the balance to 31 December. Two accrual models are covered: the whole entitlement lands on each work anniversary, or one twelfth of it lands every full month. No legal minimum is assumed for you. Your entitlement comes from your contract, so you enter it yourself.
Runs in your browser · No sign-up · Data stays on your device
Your leave balance
Nothing is sent anywhere. The calculation runs in your browser and the entries stay on this device.
Your details
The calculation runs in your browser.
Balance
Updates as you type.
Enter your start date and your days per year. The result appears here.
How it works
Four inputs, and the arithmetic that usually sits in an HR spreadsheet.
Enter your start date
Accrual is counted from the day you started. Only full months count: if you started on 15 January, that month closes on 15 February, not on 1 February.
Enter your entitlement and the days taken
Days per year come from your contract or your HR system. Days taken are the approved ones, with weekends and public holidays left out.
Choose how the days accrue
The whole entitlement on each work anniversary, or one twelfth every full month. The two answers differ most during your first year.
Why this one
Three things a quick spreadsheet formula gets wrong.
Part months are not rounded up
A month is complete when the day of the month comes round again, not when the calendar page turns. Rounding up credits days nobody has earned yet, and the gap shows up at year end.
Both accrual models, one switch apart
Anniversary entitlement and monthly accrual give different answers in the first year. Switch the mode and read the difference instead of assuming one of them.
No legal minimum is invented
Entitlement depends on the country, on the contract and often on years of service. This calculator asks for your figure rather than guessing it, which is also why it cannot tell you whether your employer is compliant.
Frequently asked questions
How does PTO accrual work?
Accrual means the paid days off you can take grow with the time you work. Two models are common: the full entitlement is granted on a fixed date, usually your work anniversary, or you earn a fraction of it every month, normally one twelfth. This calculator covers both, and the difference matters most in the first year.
How many PTO days do I get?
No federal law in the United States requires paid vacation, so in most US jobs the number comes from your employer's policy. Elsewhere a statutory minimum applies, and in several countries it rises with years of service. Take the figure from your contract, your handbook or your HR system and enter it above.
Do weekends count as PTO days?
Usually not. Most policies deduct working days only, so a Monday to Friday absence costs five days rather than seven. Enter the days your employer actually deducts. Worktivity works the same way: weekends and non-working days are left out, based on the working days set for the organization.
Does unused PTO roll over to the next year?
That depends on the policy and the country. Some employers carry a balance into the next year, often with a deadline or a cap, others let it expire. If days were carried over for you, switch on the carried-over field and add them, otherwise the projection understates your balance.
Is my data stored anywhere?
No. The calculation runs in your browser and the entries stay on your device. Nothing is sent to a server.
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Let the leave balance keep itself
Worktivity holds the entitlement for each person, takes the request from the employee and routes it for approval. The days come off the balance when the request is filed, not when it is approved, so the same days cannot be booked twice while an approval is pending. Weekends and non-working days are left out of the deduction, based on the working days set for your organization. The calculator above is one person, one period, done by hand.
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