Time tracking
How to start and stop a shift, why minutes are marked idle, adding forgotten hours, approving manual entries and handling time off requests.
10 articles
How do I start and stop my shift?
The single button that starts recording, what a break does to the counter, and what happens if you forget to clock out.
- Windows
- macOS
- Linux
- Mobile
Why are some of my minutes marked idle?
Idle means no keyboard or mouse input for longer than your organization's threshold. The time is still counted, only labelled.
- Windows
- macOS
- Linux
How do I add hours I forgot to track?
Manual time entries cover meetings, travel and the morning the app was not running. They wait for an approval before counting.
- Web
- Mobile
How do I approve manual time entries?
Review pending entries one by one, or turn on automatic approval and let the timesheet take them without a stop.
- Web
Where do I see my own working day?
My activities is your own screen: the totals for a range, a strip of the day and the application behind every recorded minute.
- Web
How do I request time off?
You request time off on the web from the Leave requests screen by picking a type, a first day off and a duration.
- Web
- Mobile
How do I approve or reject a leave request?
Only owners and co-owners decide on leave. A decision is final, rejection needs a written reason, and nobody can decide on their own request.
- Web
How do I cancel or delete a leave request?
A request can be deleted while it is still waiting for a decision, and only by an owner. Once it has been approved or rejected the button is gone for good.
- Web
How is a leave balance worked out?
Your leave balance is the days granted for this leave year plus anything carried over, minus every request that was not rejected.
- Web
How does automatic clock-in work?
The desktop app starts tracking the moment it opens, so nobody has to remember the button. It only helps if Worktivity is in the computer's startup apps.
Other areas
Nearby topics, if this was not the right place.
Getting started
Set up your organization, invite your team, and learn what the Overview and Team screens show once the first hours are on the board.
8 articlesTasks and projects
Create tasks and assign them, record time against a task, set up projects and customers, and connect a project to Asana, Trello or ClickUp.
11 articlesReports and insights
Read work times, productivity, app usage and task insights, order and read coach reports, review screenshots and work out what your team is owed.
21 articlesDesktop and mobile apps
Install and update the Windows, macOS and Linux apps, the Chrome extension and the mobile app, and see what happens when a computer goes offline.
11 articlesOrganization settings
Set working days and expected hours, screenshot frequency, leave days, teams, tracking rules per person, API keys, notifications and the affiliate program.
19 articlesBilling and subscription
Change or cancel your plan, find your Worktivity invoices, create an invoice for your own customer and record a payment against that invoice.
7 articlesPrivacy, data and employee rights
What Worktivity collects and what it never does, how long data is kept and deleted, and how you can see and delete your own screenshots.
7 articles