I was invited to Worktivity, what happens now?

An invitation gives you an account inside somebody else's organization. This page covers the first hour: the link, the app, and what the organization can see afterwards.

Accept the invitation

1. Open the email that names the person who invited you ("… invited you to …") and press Accept the invitation.
2. The page names the organization and the team you were invited to. Your name and email address are already filled in.
3. Choose a password of at least six characters and create the account.

Worktivity is available in English, Turkish and German. Emails reach you in your own language, and you can change the interface language from the sign-in page and later from your account settings.

If the page says the invitation is no longer valid, the link was used, cancelled, or is older than seven days. Ask the person who invited you for a new one; nothing on your side revives it.

If you already had a Worktivity account with that address there is nothing to accept. You are added straight away and the organization appears in the workspace menu the next time you sign in.

Nothing is tracked yet

Signing in puts you on My activities, which is empty on the first day. The Worktivity web app records nothing on its own. Records reach it from one of three places: the desktop app on the computer you work on, and which desktop app to install depends on that computer, the Chrome extension, or the mobile app on your phone, whichever your organization asks you to use.

The Chrome extension starts and stops your shift inside the browser and records your activity minute by minute. It takes no screenshots, and it does not record the addresses you visit, the applications you use, or whether you are idle. It also only runs while Chrome is open: if Chrome is closed with a shift still running, the shift is closed one minute after the last record the extension managed to write.

The mobile app starts and stops your shift from your phone and sends time entries and leave requests. It records time only: no screenshots, no apps or websites and no location. A shift started on the phone is kept on the server and ends by itself at midnight in your organization's time zone or after 10 hours.

The first shift

Before it records anything, the app shows what your organization collects and waits. The list is built from your organization's own settings, so it names only what is actually collected: screenshots and how often, the application and website in front of you, and the idle threshold. Accept and clock in starts the shift. Cancel collects nothing and does not start it. The question comes back whenever your organization changes those settings, because accepting one set of rules is not accepting another.

Starting and stopping a shift covers the buttons themselves.

Who sees what

The owner and co-owners of your organization, and the managers of your team, can open your records. What a record contains is a fixed list and it is written down: what Worktivity collects and what it does not.

Your first name, last name and email belong to your account. Nobody else can change them once you have signed up; you change them yourself, from your profile.

Three screens are optional and appear in your sidebar only if your organization turns them on: your own screenshots, your own timelapse videos and your own timesheet. My activities is always there.