Keep every task, owner and tracked hour together
Assign work, follow its status and see the hours that were actually recorded against each task.
Worktivity task tracking ties every task to a project, the people assigned to it and the minutes recorded while it was selected. Teams see what is waiting, in progress or done, and managers see where the hours went and what they cost.
How task tracking works in Worktivity
Projects and tasks on the web
Create a project, link a customer if the work is billable and choose which teams or people can see it. A task needs only a project and a title; priority, due date and assignees are optional.
Time recorded against the task
People press play on a task in the desktop app or the Chrome extension. From then on every minute carries that task and its project, until they press pause or clock out.
Seven statuses in one list
Tasks move through Todo, In progress, Under review, On hold, Postponed, Completed and Cancelled. Filters and the open task are kept in the address bar, so a view can be shared as a link.
What each task cost
Task insights lists every task with its working hours, what those hours cost at each person's pay rate, what they can be billed for and the profit between the two.
What changes when tasks and hours sit together
Task tracking answers questions a task board alone cannot.
Who worked on what
Every recorded minute carries a person, a task and a project, so the question has an answer without a status meeting.
Billable work you can show
Hours booked to a customer's project come with the task, the person and the rate, which is what a client asks for when an invoice is questioned.
Tasks from Asana and Trello
If your tasks already live in Asana or Trello, a project can import them instead of you typing them twice. Worktivity only reads from those tools and never writes back.
Less chasing for updates
Status changes and tracked time are visible to everyone who can see the project, so progress does not depend on someone remembering to report it.
What it does not do
A few things to know before you switch task tracking on.
It starts switched off
Task tracking is a module. An owner or co-owner turns it on in Workspace settings, and picking a task needs desktop app 2.0.1 or newer.
Not together with background mode
With the app window hidden there is no way to pick a task, so an organization uses either task tracking or background mode, not both.
ClickUp, Monday and Jira
ClickUp connects but does not import tasks yet, and Monday and Jira are listed but not supported. Asana and Trello import tasks today.
Teams that get the most out of it
Task tracking fits teams whose work is organised in projects and billed or budgeted per project.
Agencies
Client projects, a task per deliverable and hours that show what each job actually took.
Software teams
Time per task without asking engineers to start a timer for every ticket.
Consultancies
Engagements as projects, workstreams as tasks and the cost of each from recorded hours.
IT services and MSPs
Client work and internal work kept apart by project, so the margin per client is visible.
Design and architecture studios
Phases and revision rounds as tasks, so a project that keeps coming back shows up in hours.
Internal project teams
Hours per project for teams that bill nobody but still need to know where capacity went.
Other features that pair well with this one
Every feature shares the same data layer, so combining them takes no extra setup.
Time Sheets
Hours per person and per day for any range, built from recorded time and ready to export.
Learn moreScreenshots
Optional screen captures at an interval you set, blurred on the computer before upload if you choose.
Learn morePayouts & Invoicing
What each person is owed from tracked hours and hourly rates, and invoices to your own customers.
Learn more
Bring tasks and working hours into one view
Create your first project, assign the work and see task progress alongside the time your team records.
No credit card required