Task tracking with the hours behind every task
Projects, tasks and statuses, with the time and cost that went into each one.
Worktivity keeps projects and tasks next to the time tracked against them. People pick a task before they start working, so every minute lands on a task, and the reports show hours, cost and billable amount per task and per project.
How task tracking works
What teams usually ask when they set it up.
How is time attached to a task?
People pick a project and a task in the desktop app, the Chrome extension or the mobile app before they start. Changing the task mid-shift moves only the minutes from that point on.
Can we keep using Asana or Trello?
Yes. A project can import tasks from Asana or Trello and sync them again on request. Nothing is written back. ClickUp connects but does not import tasks yet.
Who can see a project?
Everyone, unless you restrict it. Visible to teams narrows a project to certain teams, and Visible to people narrows it further.
What does a task hold?
A title, description, project, priority, due date, assignees and a status: Todo, In progress, Under review, On hold, Postponed, Completed or Cancelled.
Where do the numbers show up?
Task insights lists every task with working hours, cost, billable amount and profit, grouped by project. Opening a project row shows time spent against its budget.
What your team gets out of it
Hours per task, not per guess
Time is recorded while people work on the task, so nobody reconstructs the week on a Friday afternoon.
Budgets checked while the work runs
Budget, cost so far and billable amount sit on the project row while there is still time to act on them.
Billable work kept apart
Projects linked to a customer count as billable, internal projects do not, and a task marked non-billable stays at zero.
How teams run projects with it
Task tracking is a module. Once it is on, the desktop app asks for a task before the shift starts.
Import, then track
Pull the backlog in from Asana or Trello and let people track time against the same tasks they already plan in.
Review by project each week
Work times and Task insights filtered by project show where the week went.
Close with an invoice
With cost management on, the billable amounts feed a customer invoice under Cost management, Invoices.
What it does not do
Task tracking in Worktivity is about time and cost. A few things it leaves to your planning tool.
No estimates or story points
Tasks have no estimate field, so planned and actual effort are compared outside Worktivity.
No board or timeline view
Tasks live in a filtered list. Boards and timelines stay in the tool you already plan with.
No write-back to other tools
Imports from Asana and Trello are read-only. Status changes in Worktivity do not travel back.
Teams that get the most out of it
Teams that bill by the project or need to know what a project cost.
Software and IT services
Hours per sprint task, with client and internal work kept apart.
Agencies
Client projects with budgets, and billable amounts per task.
Consulting
Engagement hours per client, ready for an invoice.
Engineering and architecture
Design hours per project phase, set up as tasks.
Legal and accounting firms
Time per matter or client file, recorded as it happens.
Internal IT and product teams
How much capacity goes to projects and how much to support.
Other solutions worth a look
Every solution shares the same platform, so running two of them together needs no extra setup.
Remote Work
Hours, activity and a live view of who is working, wherever the team sits.
Learn moreHybrid Work
Desktop, browser and phone writing to one timesheet for office and home days.
Learn moreEmployee Monitoring
Activity, applications and optional screenshots, within limits you set and employees can see.
Learn more
Run your next project with the hours behind it
Turn on task tracking, import one project from Asana or Trello and look at its hours and cost after the first week.
No credit card required