Manage leave requests, balances and approvals together
Requests, balances, approvals and a calendar of who is off, next to your time data.
Employees request leave on the web or in the mobile app, owners and co-owners approve or reject it, and every balance updates at once. Leave insights shows who is off, what has been used and what is left, per person and per leave type.
How leave management works
The rules behind every balance.
Which leave types are there?
Five fixed types: Casual, Sick, Vacation, Annual leave and Paid parental leave. You cannot add your own, so map your policy to the closest one.
How is a balance worked out?
Days granted for the leave year, plus anything carried over, minus every request that has not been rejected. Pending requests already count, so the same days cannot be booked twice.
Who approves requests?
Owners and co-owners. Managers see their own team's requests but cannot decide on them, and nobody decides on their own request.
What happens at the end of the leave year?
Unused days carry over by default. You can cap how many carry over and let them expire after a number of months.
Are weekends and holidays counted?
Only working days come off the balance. Public holidays are not handled yet, so a holiday inside a leave counts unless it is already a non-working day for the workspace.
What your team gets out of it
No leave spreadsheet
Requests, balances and decisions are in one place, with a record of who decided.
Balances people can trust
Every screen uses the same formula, and a drop in a balance always has a line explaining it.
Know who is off
Upcoming leaves on Overview covers the next two weeks, and Leave insights covers the year.
How teams run leave in Worktivity
Leave management is a module. Switch it on, set the leave year and grant the first entitlements.
Grant entitlements
Give each person their days per leave type on Leave rights. Top-ups add to what is already there.
Let people request
Employees request on the web or in the mobile app, and the return date is worked out from your working days.
Decide and review
Approve, or reject with a reason, then check Leave insights before promising a deadline.
What it does not do
Three rules that surprise people the first time.
No custom leave types
The five types are fixed.
No public holiday calendar yet
A holiday is skipped only if it is a non-working day for the whole workspace.
Decisions are final
An approved or rejected request cannot be edited. To give days back, grant a new entitlement.
Teams that get the most out of it
Any organization that still tracks leave in a spreadsheet or by email.
Small and medium businesses
Leave requests and balances without separate HR software.
Agencies
Know who is off before promising a delivery date.
Software companies
Plan releases around the leave calendar.
Customer support
See who is off before building the week's shifts.
Outsourcing and BPO
Leave balances for large teams in one list.
Professional services
Plan client work around scheduled leave.
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Every solution shares the same platform, so running two of them together needs no extra setup.
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Replace shared leave spreadsheets
Turn on leave management, grant this year's entitlements and let the team send their first requests.
No credit card required