Workforce management software that covers the whole cycle
Time and attendance, scheduling, leave, working-time records and payout calculation in one platform.
Most organizations run workforce management across four systems that do not talk to each other, and reconcile them by hand every month. Worktivity covers attendance through to payout calculation in one place, so there is far less to reconcile.
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What the WFM platform covers
Eight modules spanning the full workforce management cycle.
Time and attendance
Clock-in and clock-out times captured by the desktop app, optional automatic clock-in when the app starts (Pro), break tracking and a daily timesheet for each employee.
Scheduling and planning
Shift templates, rotations and assignments per person or team, with an attendance report that compares the plan with recorded time. Included in the Growth and Pro plans.
Leave and time-off management
Requests, approvals and balances handled in one flow, with each entitlement tied to a leave year and unused days carried into the next one. Included in the Pro plan.
Working-time records and export
Recorded working time, breaks and attendance history stay available for each employee and day, and timesheets can be exported to XLSX (Growth and Pro). Legal rules themselves stay in your own system.
Payout calculator
On the Pro plan, the payout calculator turns recorded time and each person's pay rate into an amount owed for a period, lets you mark it as paid and keeps a history you can export to XLSX.
Project budgets and cost management
On the Pro plan, each project can carry a budget and cost management covers customer invoices, in the currency you set for the workspace.
Employee self-service
Employees see their own schedule for the next two weeks (Growth and Pro), their own time records and, on the Pro plan, their leave balances and requests.
Analytics and reporting
Insights on productivity, work times and applications, task insights (Growth and Pro), an attendance report against the shift plan (Growth and Pro) and a team board, all built from the same recorded time.
What consolidation is worth
Five consequences of running workforce management from one system instead of four.
Less reconciliation
When attendance, shift scheduling (Growth and Pro) and the payout calculator (Pro) read the same recorded time, there is no second dataset to reconcile against each month.
Records you can show
Working time, breaks and attendance history are kept for each employee and day, and timesheets export to XLSX (Growth and Pro), so a request for records is answered from the system rather than from a spreadsheet.
Planned and actual time side by side
Planned and actual time appear next to each other in the timesheet and in the attendance report (Growth and Pro), so gaps are visible without a separate export.
Planning from what happened
The attendance report (Growth and Pro) lists late arrivals, early departures, absences and overtime against each planned shift, so the next schedule starts from recorded time.
Fewer routine questions
Employees look up their own schedule (Growth and Pro), time records and leave balances (Pro) instead of asking a manager or HR.
Why one platform matters
Four structural advantages of a consolidated WFM system.
One dataset, one truth
Timesheets, the attendance report (Growth and Pro), insights and the payout calculator (Pro) read the same recorded time, so they do not disagree about the same week.
Automation over administration
Time capture runs from the desktop app, rotations and bulk assignment fill the schedule (Growth and Pro), and unused leave carries into the next leave year automatically (Pro). What is left for people is approvals and exceptions.
Current status at a glance
A team board shows each person's status (working, on break, idle, clocked out or yet to start) and refreshes every minute. The overview flags people who match the risk rules you define.
Access follows roles
Owners and co-owners see the whole workspace, managers work within their own team and employees see only their own data, so one workspace can serve a whole company.
What consolidating attendance and scheduling delivers
Concrete effects of keeping plan and recorded time in one system.
Plan and actual in one place
Planned shifts (Growth and Pro) and recorded time live in the same system, so comparing them does not need a spreadsheet.
Less manual administration
Shift templates, rotations and bulk assignment (Growth and Pro) replace rebuilding the schedule by hand each period.
Exceptions in one report
Late arrivals, early departures, absences and overtime are worked out against each planned shift and listed in the attendance report (Growth and Pro).
Sectors running full WFM
Where scheduling complexity or labor cost makes an integrated system necessary.
Retail & hospitality
Shift templates and rotations for recurring opening hours (Growth and Pro), with the attendance report showing late arrivals and absences against the plan.
Healthcare & medical services
Rotating shifts, including shifts that run past midnight, planned per person or team (Growth and Pro) and checked against recorded time. Legal working-time limits stay in your own system.
Manufacturing & operations
Shift-based teams on recurring rotations (Growth and Pro), with overtime measured against each planned shift.
Contact centers & customer service
Agent shifts assigned per person or team (Growth and Pro), with planned and recorded time side by side and idle time visible for each person.
Construction & field services
Crews on several sites, time recorded from the mobile app against a task (Growth and Pro), and the payout calculator filtered by project (Pro).
Professional services & consulting
On the Pro plan, project and task time is measured against project budgets, from the same recorded time that feeds the payout calculator.
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Workforce management software questions
What operations and HR leaders ask when consolidating WFM systems.
What is workforce management software?
A platform covering time and attendance, scheduling, leave, working-time records, payout calculation and workforce analytics in one system rather than several.
How does workforce management software work?
Time is captured by the desktop app, shifts are assigned per person or team (Growth and Pro), leave requests are approved in the app (Pro), and recorded time feeds the timesheet, the attendance report and, on the Pro plan, the payout calculator.
What features does it include?
Time and attendance, shift scheduling, leave management, working-time records with XLSX export, a payout calculator, project budgets and cost management, employee self-service and reporting. Shift scheduling and XLSX export are in Growth and Pro; leave management, the payout calculator and cost management are in Pro.
Does it connect to payroll systems?
Not directly. The payout calculator (Pro) works out what each person is owed from recorded time and pay rates, lets you mark it as paid and exports the history to XLSX, which you can load into your payroll system. Worktivity does not send data to payroll providers.
Does it check labor law compliance?
No. Worktivity does not apply legal working-time rules for you. It records working time, breaks and attendance, shows late arrivals, early departures and overtime against the shift plan (Growth and Pro), and lets you define risk rules that flag people on the overview. Legal limits stay in your own policy and system.
How much does workforce management software cost?
Plans start at $3.99 per user per month (Starter) with a 14-day free trial. Shift scheduling and XLSX export come with Growth at $5.99, and leave management, the payout calculator and cost management come with Pro at $8.99. Annual billing lowers the per-user rate.
Can employees manage their own records?
Yes, within their role. Employees see their own schedule for the next two weeks (Growth and Pro), their own time records and, on the Pro plan, their leave balances and requests. Managers and owners see more, scoped by role.
Which industries use workforce management software?
Worktivity fits teams that work in shifts or on projects, for example retail, hospitality, healthcare, manufacturing, contact centers, construction and professional services.
Run workforce management from one system
Start free for 14 days and see attendance and shift schedules next to each other.
14-day free trial · No credit card required